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Are you GDPR Ready?

GDPR – The General Data Protection Regulation is set to replace the current Data Protection Act 1998 (DPA) and will come into effect from the 25th May 2018. Current legislation for this area dates back over 20 years.  As we all know, in terms of security, data and internet use practice have changed considerably during this time. More specifically cloud computing and social networks have changed the way we use and store data.

GDPR will affect any organisation that obtains and stores personal data; including, names, photographs, social media details, health records, bank details. It will affect a vast range of sectors across business, education and health to name a few.

Networked printers and MFP’s are often not considered when it comes to  security measures.  However, these devices store and process data, and as intelligent devices have the same security vulnerabilities as any other networked device.

IT security is indispensable for secure business operations and uninterrupted processes.  Whether it is because of the increasing threat of cyber attacks, the growing number of applications and sensitive data, or new regulatory requirements, security in office communication represents a challenge for every company, and should therefore be at the very top of your agenda.

The UTAX Data Security Kit from EMS ensures the protection of your confidential information, right at the system level:

• it overwrites and encrypts copying, scanning and printing data, even before they are saved to the hard drive.
• In addition, the memory area for the output data is automatically deleted so that the data cannot be restored.

DO YOU KNOW THE GAPS IN YOUR SYSTEM?

Originals whose data are temporarily stored on a hard drive or in memory during copying or scanning remain there unprotected until other data are saved.

Are data streams within your company protected against unauthorized access

during processing and administration? Can you exclude the possibility of unauthor-ised read-out of archived or temporarily stored printing data?

DATA SECURITY KIT CLOSES THESE GAPS – PERMANENTLY.

Automatic and permanent overwriting:

• The Data Security Kit deletes and overwrites the output data in the memory area of your MFP or printer, so that they can no longer be restored. This process is permanent and automatic.

The UTAX Security Pack from EMS 

The UTAX SecurityPack stands out with an impressive multi-level security system. Sit back and relax – print jobs that involve sensitive data are safe from prying eyes. Prints are only released with ID Card or username and password.

Nobody gets past the UTAX SecurityPack: 

You’re sending confidential data to the printer when suddenly, you get an urgent call or a colleague comes into the office. This is no problem at all with the UTAX SecurityPack. The data sent is encrypted during transmission and can only be printed once an authorised user logs into the system.

This security system doesn’t leave a trace: Even sensitive data may remain in the memory of your multi functional device until it is overwritten by new jobs. To protect this information against unauthorised access, the UTAX SecurityPack provides a three-level security standard that renders the restoration of data almost impossible. So there is no fear of leaving behind a trace, at least not on your hard disk.

For more information contact LoCall 1890 770 770 – sales@emscopiers.ie – emscopiers/contact-us

EMS were really delighted to support Sinead Mohan, Michael Clancy, Barry McGrath and Jean Mulroney all from PT 360 Gym who recently won first place in the Beginner/Intermediate section at Filthy 150, Irelands largest team CrossFit event at the National Show Centre, Swords,  Dublin. A non-profit event with all proceeds going to Special Olympics Ireland. Well done to all involved for a fantastic team effort and great achievement! #LETSGO

Congratulations to Wojtek Duszynski, EMS Technician of the Quarter and Ian McLoughlin top Salesperson, receiving awards from John Cahill, MD, at the EMS Head Office recently.  The EMS team enjoyed a tasty lunch to help our colleagues celebrate their achievements.

Also pictured below is the newly refurbished  EMS boat! Keep your eyes peeled for the EMS jet – then we really will able to reach our customers by land, air and sea!

EMS already supply and service printers and copiers in thousands of  national and secondary schools as well as colleges and universities throughout Ireland.  More recently we have helped dozens of pre schools, créches and and community based educational venues across the country save on their colour printing and copying costs. Many of the créches we have spoken to have told us that they had stopped colour printing  because of the high costs involved.

 Reducing Colour Printing costs is as easy as “ABC” with EMS – Contact Us Now on 1890 770 770 – emscopiers.ie/contact-us

As well as supplying and servicing printers and copiers within this sector, we have passed on significant savings, on average of up to 40-50%, on colour printing costs through our Managed Print Solution incorporated with our intuitive Tiered Billing system.   Put simply our system automatically calculates the amount of colour coverage used per page. For example  if you print a colour logo at the top of a page of text, you are only charged for the colour used to print the logo as opposed to being charged colour rates for the entire page. (see video below).  Tiered billing is also a more eco-conscious approach to colour printing as less toner usage means less waste!

A typical scenario the team at EMS encounter is the purchase of a relatively cheap “high street” inkjet printer and subsequent purchase of the ink.  This proves hugely expensive given the retail sectors model of selling printers at “bargain basement” prices and then charging high prices for refill cartridges.

The EMS Managed Print Solution provides robust energy efficient, high-speed, high-quality printing, copying, scanning, finishing devices.  With no initial capital outlay on the device and top quality service and toner all in one monthly payment.  The EMS Managed Print Solution gives complete visability on all your print costs, including colour printing, allowing you to accurately plan and budget.  The first step to reducing your print costs is to contact the EMS team.  You can call us on LoCall 1890 770 770 – Email sales@emscopiers.ie/contact-us

The EMS team are delighted to have made the finalist list for the SME of the year category at the upcoming Kildare Chamber Business Awards 2017.

 The winners will be announced at the prestigious Awards Gala in the 5 Star Resort, The K Club on the 17^th November.

Pictured below: John Cahill, MD EMS Copiers receiving first prize trophy at the Kildare Chamber Annual Golf outing at the K Club.  Fantastic venue and really enjoyable day out.  

Bottom left: Great weekend at Mondello Park! Well done to the lads at #Team 109. Looking forward to Brands Hatch now in two weeks time for the final BSB round.

EMS Copiers are proud to be involved in the WorldSkills Competition being held in  held at the Abu Dhabi National Exhibition Centre, AbuDhabi, United Arab Emirates in October 2017.

WorldSkills is the global hub for skills excellence and development. Through international cooperation and development between industry, government, organizations, and institutions, World Skills promotes the benefits of and need for skilled professionals through community projects, skill competitions, and knowledge exchange. It shows how important skills education and training is for youth, industries and society by challenging young professionals around the world to become the best in the skill of their choice. For more information on the World Skills go to www.worldskills.org

Last year, when competing in São Paulo, Brazil, Team Ireland took home 2 gold medals, 8 medallions of excellence and an 11th place ranking overall in what was the 43rd ?World Skills Competition. The two gold medals were awarded to Alina Sile for Restaurant Service and Ros Wynne for Aircraft Technology. The 8 Medallions of Excellence were awarded for beauty therapy, joinery, electrical installation, joinery, cabinet making, automobile technology, plumbing, plastering and dry wall, and construction metal work.

EMS Copiers would like to wish all 14 competitors, experts and team management the very best in this year’s event, the 44th WorldSkills Competition which will be held at the Abu Dhabi National Exhibition Centre, AbuDhabi, United Arab Emirates between October 14^th and October 19^th.

from l-r: John Twohig (CIT, Technical Delegate and Chairperson of IrelandSkills), John Cahill (Managing Director, EMS Copiers), John Cassidy (WWETB, Deputy Technical Delegate and Secretary)

EMS has a wealth of experience when it comes to providing smart printing solutions to the Education sector.  We are familiar with types of issues schools and colleges encounter and have the expertise to implement a secure, efficient, cost effective print environment through our hardware, software and excellent service.

• Pull printing for staff and students
• Accountability and reporting of printing, copying, scanning and faxing at all levels
• ‘Rules Based Printing’ to allow cost and device control
• Department and billing codes for internal or external charging
• Central document storage of coursework workbooks and common forms or letters
• Connection to SIMS
• Document scanning and workflow with Optical Character Recognition
• Easy language selection at the device control panel
• Pay for print – Cash or cashless
• ID cards or Biometric device authentication
• Connect to two networks, for example, a ‘learning [student]’ domain and an ‘Admin [staff]’ domain.

For almost 50 years we have heard and helped with many print problems and challenges business owners encounter.  Through our industry expertise we have found that by taking the time to visit an organisation and look into the business processes, the layout of the office and of course the print/copy output, we can recommend a tailored, cost effective print solution to fit the business needs and budget.

One of the dilemmas we encounter  is the decision between printing in house and outsourcing to a third party.  Typical questions are: Which one is right for the business? How can I produce and print what I what when I want in a cost effective way?

Most SME’s now have their own dedicated marketing department and are responsible for producing professional flyers and brochures. Marketing budgets can be limited and require a printing solution that won’t compromise on quality.

EMS have a wide range of cost-effective in-house print solutions available, with functionalities and features that were previously only available in professional production machines and with the ability to print on a wide variety of paper types and sizes.

EMS also offer a unique tiered colour billing system – put simply our system calculates the amount of colour you actually use per page so you only pay for the colour you use!

While to some organisations outsourcing appears to be a relatively inexpensive, cost effective hassle free way to manage print, it often brings several challenges:

• Lack of control – in terms of meeting deadlines and last minute changes to the job. By printing in house you can customize, add special effects your brochures and flyers. Avoiding additional charges and potential delays.

• Security – Sending mailshots – any company regardless of the size or sector has to avoid data breaches and ensure data outsourced for print is sent, stored and managed in a secure compliant manner.  Data security on MFPs and in the network is gaining in significance. Our systems offer comprehensive support in answering today’s growing demands.  The solution range from UTAX addresses all levels, from local security features at system level right through to guaranteeing extensive network protection. Whether it’s standard integrated security solutions or customised, upgradeable security packages, UTAX  devices from EMS is your safe choice for copying, printing, scanning and faxing data.

• Cost Effective – Outsourcing your print requirements can be a false economy as there are often many hidden costs. Print technology has progressed immensely in recent years, this means that businesses can produce large or small volumes of high-quality material, when they need it in their own office space eliminating the need for set up fees.  By arranging a print consultation with EMS we will quickly and efficiently determine your current print running costs, evaluate how cost affective your print environment is and through our range of top quality hardware and software recommend a tailored solution that suits your business.

If you would like to speak with one of the EMS team or arrange for a site visit so that we can pass on our recommendations and pricing options we would love to hear from you. 

 Emscopiers.ie – LoCall 1890 770 770 – sales@emscopiers.ie