The looming general data protection regulation has implications for all organisations. EMS Copiers has formed a partnership with with Filestream and now offer document encryption software to help your data more compliant . To find out more, take a look at our recent article in the Sunday Business Post https://www.flipsnack.com/SBPost/ict-in-schools-2018.html

emscopiers.ie/contact-us – LoCall 1890 770 770

The Managed Print Solutions team at EMS have worked with the Education sector for many years.  This Case Study explains how our experienced Managed Print team worked with The Divine Word National School to implement a cost effective, secure and efficient system.

The Divine Word National School serves the parish of Marley Grange, Dublin and its surrounding areas. It is a mainstream, co-educational school catering for pupils aged 4-12.

Background Information

The school had a mix of several different types of equipment on site.  Managing the toners, consumables and servicing for aging equipment had become time consuming.

The Challenge

Divine Word National School required a tailored solution that would cover  new low cost equipment for the school.  They wanted to be able to manage the cost in a clear accountable monthly cost, to cover all toner requirements, all consumables required, plus onsite service and maintenance for any mechanical issues that could arise. In addition they wanted to be able to give each teacher an individual log in for printing and copying to help manage costs even further.

Pictured below: Paul Conroy, MPS Team, EMS Copiers with John Williams, Principal, Divine Word National School

The Solution

EMS Managed Print Services team implemented a solution for the school that included 4 Multi functional colour machines and 1 high volume mono Multi functional machine. Each piece of equipment had the potential to copy, print, scan and fax.  EMS also supplied the school with Aqrate software system, which allowed teachers to draw down their prints from any machines anywhere within the building, with their own unique code. In addition the software moved any potentially sensitive information away from the physical machine to the secured on-site server.

The Result

The school now has the most up to date equipment spread across its site. The solution provided one fixed quarterly cost to cover the hardware and a standard click for colour and mono prints that covered all toner usage, consumables and an on-site service contract to cover any other eventualities.

Contact our Managed Print Team on LoCall: 1890 770 770 – sales@emscopiers.ie – emscopiers/contact-us

EMS are proud to sponsor Killian Heffernan who is playing in the BDO World Youth Championship Final today in The Lakeside, Surrey UK. The event will be aired live on Channel 4 and BT Sport today at 12:05.  Killian is playing against Justin Van Tergouw from the Netherlands in the final, who is the current World Champion.

EMS really delighted to sponsor Presentation Wexford with this seasons soccer kit.  Also we think Pipers Hill College new rugby strip looks really great!   EMS were also proud to be able to help the hard working fundraisers at Network North Tipperary with their hugely successful Lip Sync event.

Are you GDPR Ready?

GDPR – The General Data Protection Regulation is set to replace the current Data Protection Act 1998 (DPA) and will come into effect from the 25th May 2018. Current legislation for this area dates back over 20 years.  As we all know, in terms of security, data and internet use practice have changed considerably during this time. More specifically cloud computing and social networks have changed the way we use and store data.

GDPR will affect any organisation that obtains and stores personal data; including, names, photographs, social media details, health records, bank details. It will affect a vast range of sectors across business, education and health to name a few.

Networked printers and MFP’s are often not considered when it comes to  security measures.  However, these devices store and process data, and as intelligent devices have the same security vulnerabilities as any other networked device.

IT security is indispensable for secure business operations and uninterrupted processes.  Whether it is because of the increasing threat of cyber attacks, the growing number of applications and sensitive data, or new regulatory requirements, security in office communication represents a challenge for every company, and should therefore be at the very top of your agenda.

The UTAX Data Security Kit from EMS ensures the protection of your confidential information, right at the system level:

• it overwrites and encrypts copying, scanning and printing data, even before they are saved to the hard drive.
• In addition, the memory area for the output data is automatically deleted so that the data cannot be restored.

DO YOU KNOW THE GAPS IN YOUR SYSTEM?

Originals whose data are temporarily stored on a hard drive or in memory during copying or scanning remain there unprotected until other data are saved.

Are data streams within your company protected against unauthorized access

during processing and administration? Can you exclude the possibility of unauthor-ised read-out of archived or temporarily stored printing data?

DATA SECURITY KIT CLOSES THESE GAPS – PERMANENTLY.

Automatic and permanent overwriting:

• The Data Security Kit deletes and overwrites the output data in the memory area of your MFP or printer, so that they can no longer be restored. This process is permanent and automatic.

The UTAX Security Pack from EMS 

The UTAX SecurityPack stands out with an impressive multi-level security system. Sit back and relax – print jobs that involve sensitive data are safe from prying eyes. Prints are only released with ID Card or username and password.

Nobody gets past the UTAX SecurityPack: 

You’re sending confidential data to the printer when suddenly, you get an urgent call or a colleague comes into the office. This is no problem at all with the UTAX SecurityPack. The data sent is encrypted during transmission and can only be printed once an authorised user logs into the system.

This security system doesn’t leave a trace: Even sensitive data may remain in the memory of your multi functional device until it is overwritten by new jobs. To protect this information against unauthorised access, the UTAX SecurityPack provides a three-level security standard that renders the restoration of data almost impossible. So there is no fear of leaving behind a trace, at least not on your hard disk.

For more information contact LoCall 1890 770 770 – sales@emscopiers.ie – emscopiers/contact-us